How to use Smart Folders in the iOS Notes app
Folders are a great way to organise your iPhone notes, but did you know there’s a way to automatically filter the same note into multiple folders?
The Smart Folders feature in iOS allows you to filter your notes into folders based on the custom tags you create. You can use #shopping to have all your shopping lists available in one folder, or #recipes to organise your favourite meals, for example. You can even set multiple tags for one folder.
The feature launched with iOS 15 and iPadOS 15 in 2021, meaning as long as you’re running this version or later, you should be able to create Smart Folders in the Notes app. Read on to learn how to do it.
What you’ll need:
- An iPhone (at least iOS 15)
- The Notes app
The Short Version
- Tap the new folder icon
- Choose Make Into Smart Folder
- Tap Tags
- Tap Any Selected Tag or All Selected Tags
- Hit the plus icon
- Name your tag and tap Add
Tap the new folder icon
This is the icon in the bottom-left corner of the Notes app.
Choose Make Into Smart Folder
You can also name the folder at this stage.
It will most likely say Off.
Tap Any Selected Tag or All Selected Tags
Your selection depends on whether you want to filter out notes containing any of the tags you set or only ones containing all of the tags you set.
Hit the plus icon
Or tap any existing tags you want to use.
Name your tag and tap Add
Repeat steps 5 and 6 to add multiple tags and tap Done when you’re finished.
To change an existing folder into a Smart Folder, simply open the folder, tap the three-dot icon and choose Convert To Smart Folder.
You cannot do this with shared folders, folders that have subfolders or folders that contain locked notes.
To edit an existing Smart Folder, touch and hold the folder. Then tap Edit Smart Folder and make your changes. Once you’re done, hit Done.