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Google Apps Now Syncs With Outlook

Gordon Kelly


Yet another Google strike at the Microsoft jugular...

In an attempt to encourage more businesses to deploy Google Apps the search giant has now launched 'Google Apps Sync for Microsoft Outlook' for Premium and Education editions. As the rather descriptive title explains, this is a free application which allows small and large businesses alike to seamlessly synchronise content between the two services.

"Many business users prefer Gmail's interface and features to products they've used in the past," said Google Apps engineer Eric Orth. "But sometimes there are people who just love Outlook. For them, we've developed Google Apps Sync for Microsoft Outlook. It enables Outlook users to connect to Google Apps for business email, contacts and calendar. And they can always use Gmail's web interface to access their information when they're not on their work computer."

Key points of GASMO (yes, I did dare to abbreviate) include:

  • Email, calendar, and contacts synchronization. For email, the plug-in uses the offline Gmail protocol which should be considerably faster than IMAP.

  • Free/Busy lookup and Global Address List functionality to schedule meetings with colleagues, regardless of whether they use Outlook or Google's Calendar.

  • A two-click data migration tool which allows employees to easily copy existing data from Exchange or Outlook into Google Apps.
For anyone who has had to use the horror known as Web Outlook this should prove a highly enticing and far cheaper alternative. Your turn Microsoft...


Google Apps Sync for Microsoft Outlook


June 11, 2009, 6:57 am

You should mention that Google Apps Sync with Microsoft Outlook is only for those with Google Apps Premier edtition, which costs $50 per year per user (that's in USDollar I think). Depending on the number of users you need this may be out of a small businesse's price range. So its not 100% free.


June 11, 2009, 7:01 am

@MGDdrinker I do, it's mentioned in the second sentence: Premier and Education editions ;)


June 11, 2009, 7:10 am

D'oh....feel free to remove my comment then. Or leave it up to humiliate me.


June 11, 2009, 7:24 am

@MGDdrinker - sorry we can't edit or delete reader comments just approve or reject. Once you're there, you're there ;)


June 11, 2009, 12:33 pm

Just one comment, why? What's the point?

Upgrade to Exchange 2007, it's much better.


June 11, 2009, 2:09 pm

In fairness, I'm guessing your average reader wouldn't specifically know that Premier and Education editions cost money and even if they did guess as much, they almost certainly wouldn't know the price. So I think it's a fair comment.


June 11, 2009, 4:07 pm

Hmm. Having an intermediary sync app between Outlook and Google means that data will surely be pulled from the servers at regular intervals. One of the big advantages of Exchange is that it can push everything to the clients instantly. Sometimes I catch users at my company using Exchange e-mail to talk to each other as if it were instant messaging. Not something I encourage, but if it didn't happen I guarantee they would notice, and they'd come complaining to me.

Also, Google targets this at companies who already have Exchange servers? If you've already gone to all the expense of hosting and maintaining an Exchange server, why would you want to move to Google Apps? Surely the whole point is that it's cheaper than Exchange in the first place?

Gavin Hamer

June 11, 2009, 5:15 pm

A lot of e-mail content on Exchange servers will be confidential, so syncing that over the net and storing it at Google would seem unwise. Google Apps has already exposed customer data once.

Also, I use both GMail and Outlook Web Access, and I prefer the user interface on Outlook Web Access (as it's known). Not exactly sure how you could dislike it, unless you haven't used 2007, or used a non-IE browser with it, or maybe it was running on a 286?


June 11, 2009, 5:44 pm

@Gavin - I ran Outlook 2007 for two years then moved to Google Apps. Along with upgrading to Windows 7 (pro Microsoft, anti Microsoft - I'm a connundrum) ditching PST files is the best computing move I've made this year.

Oliver Levett

June 12, 2009, 1:15 am

OWA is a far better interface than Gmail in my opinion. And Outlook has proper push to my devices, not syncing every 5 minutes or whatever... And I don't have to attempt to use both Outlook and Google Apps at the same time...


June 12, 2009, 2:33 am

I've always liked gmail over outlook but I have been useing gmail for a significantly longer time and its far better to have an experience that you can access on any pc with the internet than just the ones that its installed on.

Geoff Saville

June 13, 2009, 9:23 am

Does Google Apps Sync work with Microsoft Entourage for mac 2008? Or is only for those users with Google Apps Premier edtition, which costs $US50 per year per user.


June 13, 2009, 9:36 am

@Geoff - I don't know re Entourage, hopefully a reader can left you know. The article also clearly says Premier and Education versions of Google Apps get it free.


June 30, 2009, 2:31 am

OK So you start migrating users from Exchange to Google Apps. The email domain can't be redirected to Google hosted email until everyone is totally migrated. Question is does the Exchange server pass-on emails to Google apps after conversion nd prior to domain switchover? Sounds like some delays will occur.

Once the Exchange server is gone, what does Outlook do when people try and set tasks, a feature not supported by Google Apps.

This has promise as a Exchange killer, but not before the roadmap has more detail to it to answer these questions.

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